Privacy Policy for the NaviWorkspace mobile application

This privacy policy governs your use of the software application NaviWorkspace („Application”) for mobile devices that was created by Ekinno Lab Sp. z o.o. The Application provides information about available desks and meeting rooms in office spaces and navigate user there.

What information does the Application obtain and how is it used?

User Provided Information

The Application obtains the information you provide when you download and register in the Application. Registering process requires to provide:

  1. your name, email address, password;

  2. information you provide us when you contact us for help or give us feedback;

We may also use the information you provided us to contact your from time to time to provide you with important information, required notices.

Who will be the administrator of your data?

The administrator of your data will be Ekinno Lab Sp. z o.o. with headquarters in Gliwice, ul. Toszecka 101 registered in the register of entrepreneurs of the National Court Register by the District Court in Gliwice, 10th Economic Department under KRS number: 0000467696, REGON: 243307411, Taxpayer identification number: 9691608038

Automatically Collected Information

In addition, for the purpose of statistical analysis, the Application may collect certain pseudonymised(*) information automatically, including, but not limited to: the type of mobile device you use, your mobile devices unique device ID, the IP address of your mobile device, your mobile operating system and information about the way you use the Application.

Does the Application collect precise real time location information of the device?

When you visit the mobile application, we may use positioning technology (like GPS or other similar technology) to determine your current location.

If you do not want us to use your location for the purposes set forth above, you should turn off the location services for the mobile application located in your account settings or in your mobile phone settings and/or within the mobile application.

We can share your desk / meeting room location (when you are checked-in) with other users, but only if they are checked-in in the same office.

Why do we want to process your data?

We will process the data to:

Do third parties will see and/or have access to information obtained by the Application?

Yes. We will share your information with third parties only in the ways that are described in this privacy statement.

We may disclose User Provided and Automatically Collected Information:

What are my opt-out rights?

You can stop all collection of information by the Application easily by uninstalling the Application. You may use the standard uninstall processes as may be available as part of your mobile device.

Data Retention Policy, Managing Your Information

We will retain User Provided data for as long as you use the Application and for a reasonable time thereafter. We will retain Automatically Collected information for up to 24 months and thereafter may store it in aggregate. If you would like us to delete User Provided Data that you have provided via the Application, please contact us at it@ekinnolab.eu and we will respond in a reasonable time. Please note that some or all of the User Provided Data may be required in order for the Application to function properly.

Children

We do not use the Application to knowingly solicit data from or market to children under the age of 13. If a parent or guardian becomes aware that his or her child has provided us with information without their consent, he or she should contact us at it@ekinnolab.eu. We will delete such information from our files within a reasonable time.

Security

We are concerned about safeguarding the confidentiality of your information. We provide physical, electronic, and procedural safeguards to protect information we process and maintain. For example, we limit access to this information to authorized employees and contractors who need to know that information in order to operate, develop or improve our Application. Please be aware that, although we endeavor provide reasonable security for information we process and maintain, no security system can prevent all potential security breaches.

Changes

This Privacy Policy may be updated from time to time for any reason. We will notify you of any changes to our Privacy Policy by posting the new Privacy Policy here and informing you via email or text message. You are advised to consult this Privacy Policy regularly for any changes, as continued use is deemed approval of all changes.

Your Consent

By using the Application, you are consenting to our processing of your information as set forth in this Privacy Policy now and as amended by us. "Processing” means using cookies on a computer/hand held device or using or touching information in any way, including, but not limited to, collecting, storing, deleting, using, combining and disclosing information.

Contact us

If you have any questions regarding privacy while using the Application, or have questions about our practices, please contact us via email at it@ekinnolab.eu


* the pseudonymisation process is the processing of personal data in such a way that it is impossible to identify to whom they belong, without access to other information, stored safely in another place. It consists in replacing one attribute (very often atypical) with another attribute in the record. In principle, the pseudonymisation process should be reversible, which means that data that has been "encrypted" can be decrypted using the appropriate key.